AX7 Timesheets: Basic setup

The timesheet solution is a part of the Project management and accounting module and is not integrated with Time and attendance. It is the best way of posting manual feedback about hour transactions to projects and project activities. This is often used in combination with time and attendance time stamp, but be carefull to not register time on the time registration terminals to projects when you do so as that will cause duplicate postings to project.

The users normally access the timesheets through the Employee self services, but ut can also be accessed through the Project management and accounting > Timesheets > My timesheets menu item.

Setting up the user

To make a user be able to access their time cards from the Employee self services workspace you first have to assign the user the Employee role and add a calendar to the employee: Human resources > Workers > Workers | Employement > Employement details > Calendar

You also have to add the desired period code to the users profile to set the range of the timesheets. This is done by clicking the Project pane and selecting “Project Setup”.

AX7_TA_ETC_ProjectSetup

This opens up a form to handle the setup for project related to this employee. You at least have to fill out the Period Code field, but there are some other fields that can be configured as well to handle the project timesheet.

AX7_TA_ETC_ProjectSetup2.png

Setting up period codes

A timesheet is a set of days grouped by the Period type (Period code), so before we begin we have to set up these.

You can set up period types by going to Organization administration > Setup > Calendars > Period types or drilling through on the worker setup form.

AX7_TA_PeriodTypes2.png

You can define your different period types like Weekly, Bi-Weekly, Monthly and so on and add these to the users like shown before.

After the period code has been created and added to the workers you have to create the timesheets. This is done by clicking “Generate periods” on the Period Types form.

AX7_TA_GeneratePeriods1.png

The dialogue that pops up gives you the possibility to create the given period for x number of periods from what date. Remember to set “Update timesheet periods” to Yes as this will create the timesheet periods in the same process. You can do it afterwards if you mess up by clicking the menu item for this in the same form.

AX7_TA_ETC_GeneratedPeriods.png

You can then review the timesheets by clicking the “Show timesheet periods”.

AX7_TA_ETC_TimesheetPeriods.png

Ready to use!

So after you’ve created the Timesheet period, related an employee to use this period for projects and then activated the “Use timecard” on the worker, you’re good to go.

To open the form you can go to the Employee self services workspace and click the “New timesheet”.

AX7_TA_ETC_ESSTimesheet.png

This opens a dialogue where the user can specify for what day he/she want to input data for. The timesheet period for this date is then selected.

AX7_TA_ETC_NewTimesheet.png

Then you’re ready to start filling out timesheets!

AX7_TA_ETC_Timesheet

AX7 – Employee self service Workspace

Gone is the old and dreaded Enterprise Portal. We welcome the new Employee Self Service workspace!

It is pretty nice and gives a great overview of all your needs and requirements.

AX7_EmployeeSelfServiceWorkspace

It looks nice and is a very informative dashboard experience.

It shows a picture and some contact information to the far left. You can also here enter your own information and keep it up to date. Addresses, Contact information, Picture, Personal contacts (ICEs ++) and identification numbers like Social security numbers and so on.

AX7_EmployeeSelfServiceEditContact.PNG

Under the section of My information you find:

  • Work items assigned to you.
  • An overview with a small status update on your expenses with a quick add function.
  • Your Timesheets.
  • Certificates that are about to expire
  • Internal discussions and meetings
  • Performance goal status and tracking
  • Latest updated skills
  • Compensations has a nice show/hide function in case a co-worker is looking over your shoulder.

Under Company information you’ll find the company directory with all the contact information to your co-workers and an overview of open jobs within the company which one could quickly apply to.

Under Additional information there are links to several more forms regarding you as an employee.

This looks very nice and will move a lot of data entry work from HR to the employee them selves.