Time and Attendance (Part 16/31): Planned absence


For long term absence and vacation planning I would recommend doing the absence registration as early as possible.
To create absence for a worker you can click the menu item as showd below:
AX2012_TA_Absence_Registration_menus

You can view, delete and create new absence for the user in this form.

AX2012_TA_Absence_registrations_overview

Create new and select the from and to date as well as a absence group and/or code.
Ticking the “Interrupt” check box will cancel the absence the next time the worker clocks in canceling the rest of the absence. If the absence is interrupted the Interrupted flag will be tagged making this absence not active anymore.

Bulk creation:
You can also do quick and bulk updates of absence. This is good for doing vacation planning.
Go to Human Resources > Periodic > Time and Attendance > Create planned absence

AX2012_TA_Create_absence

Select the from and to date for the intervals and select the absence job. REMEMBER TO SELECT THE WORKERS by clikcing “Select”.
Ticking the “Interrupt” check box will cancel the absence the next time the worker clocks in canceling the rest of the absence.
Ticking the “Compose” check box will create one line for each day for the durration of the absence.

Messed up?
If you some how create absence for to many users (forget to limit the filter) there aren’t a way to see absence for all users as a menu item. Then you would need to open the JmgAbsenceCalendar table and work in that one.

AX2012_TA_Absence_Edit

You can arrange the absence to be automaticaly transfered to Human resources Absence journals by ticking the check box in the time and attendance general parameters. Make sure you have an open absence journal to make sure that the data has a place to go. Go to: Human Resources >  Periodic > Absence > Create absence journals to create these tables.

The planned absence will be filled as absence for standard work time for users when applicated.

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