For long term absence and vacation planning I would recommend doing the absence registration as early as possible.
To create absence for a worker you can click the menu item as showd below:
You can view, delete and create new absence for the user in this form.
Create new and select the from and to date as well as a absence group and/or code.
Ticking the “Interrupt” check box will cancel the absence the next time the worker clocks in canceling the rest of the absence. If the absence is interrupted the Interrupted flag will be tagged making this absence not active anymore.
You can also do quick and bulk updates of absence. This is good for doing vacation planning.
Go to Human Resources > Periodic > Time and Attendance > Create planned absence
Select the from and to date for the intervals and select the absence job. REMEMBER TO SELECT THE WORKERS by clikcing “Select”.
Ticking the “Interrupt” check box will cancel the absence the next time the worker clocks in canceling the rest of the absence.
Ticking the “Compose” check box will create one line for each day for the durration of the absence.
If you some how create absence for to many users (forget to limit the filter) there aren’t a way to see absence for all users as a menu item. Then you would need to open the JmgAbsenceCalendar table and work in that one.
You can arrange the absence to be automaticaly transfered to Human resources Absence journals by ticking the check box in the time and attendance general parameters. Make sure you have an open absence journal to make sure that the data has a place to go. Go to: Human Resources > Periodic > Absence > Create absence journals to create these tables.
The planned absence will be filled as absence for standard work time for users when applicated.